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- Terms and Conditions
Sharing rooms - Sharing rooms does not result in any increase in tariff and is an effective means of reducing the cost of attending the meeting. Please indicate on your registration the room style you require and the name of other delegate with whom you wish to share.
Extending your stay - The hotels will offer the conference rate to delegates arriving early or staying on after the conference. Simply indicate your arrival and departure dates on your application. Changes to your booking - should always be done through the conference secretariat, NOT the hotel itself.
Check-in times - Rooms are not guaranteed available until 2:00 pm on the day of check-in though can be made available earlier in the day at the discretion of the hotel itself. If you wish to ensure an early check-in, you should reserve the room for the previous night.
Cancellations - Cancellation policies apply to each hotel and usually apply when cancellations are made within 30 days of arrival. Rooms cancelled within 30 days of the conference will generally be charged the full price of the total accommodation booked. Please contact the secretariat if you wish to cancel your stay and would like to know the cancellation policy.
Security deposit upon check in - Credit card details will be requested from all guests on arrival. The deposit is to cover any miscellaneous charges.
During the Registration process, an icon of an envelope indicates there is no availability for accommodation at that hotel for that date. Please email ASN Events firstname.lastname@example.org if you have any queries regarding accommodation.